Instructions for presenters

We encourage all speakers to take note of the following guidelines when preparing their slides or posters.

At the conference there will be a dedicated speaker support desk where presenters can ensure their material is uploaded and will be correctly displayed in the rooms. Further instructions on how to upload slides before your talk will appear here soon.

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Oral Presentations

• All plenary talks are 35 minutes + 10 minutes for questions. Chairs will keep time.
• All invited talks are 25 minutes + 5 minutes for questions. Chairs will keep time.
• All remaining talks are 12 minutes + 3 minutes for questions. Chairs will keep time.
• Slides must be prepared for projection in 16:9 format (longer side along the horizontal direction).
• Presenters will use the computers provided.
• Speakers will be provided with a laser pointer/clicker, in addition to a keyboard + touchpad/mouse.
• Expect to use a microphone as we are in a large hall and even the loudest speakers won't be heard at the back without one.
• Audio is also enabled for presentations that require it.

Uploading slides for oral presentations

In order for the slides for your talk to be downloaded to the computer in the room allocated to your session, you will need to upload your slides 24 hours before your scheduled talk.
The preferred method for uploading slides is to email them to Adelaide Convention Centre Speaker Support (sscAVM@gmail.com), noting that the subject of the email must be clearly labelled as follows: dd/mm/yy - name of event - room - time in 24-hr format - surname of presenter

Talks may also be uploaded by taking your talk on a USB stick to Speaker Support no later than 24 hours before your scheduled talk.
At the conference there will be a dedicated Speaker Support desk where presenters can ensure their material is uploaded and will be correctly displayed in the rooms.
If you wish to share your slides with other Congress participants, you can add a pdf file to your talk in the Whova app. All speakers will be sent an email containing a link where they can modify the details of their contributions as they appear in the mobile app, including uploading slides in pdf format (max size 10MB).

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Poster Presentations

• Posters are requested to be in A0 portrait format.
• Each poster will be assigned a location in the exhibition hall (Hall F/G). Locations will be marked by a number. You will be informed of your number before the Congress.
• Posters will be on display for 2 full days according to their assigned poster session.
• There are two posters sessions:
• Poster session A will be on Tuesday, December 13. Presenters should be prepared to bring their poster on Monday and find their assigned positions. Posters in this session will need to be taken down on Tuesday at the conclusion of the session;
• Poster session B will be on Thursday, December 15. Presenters should be prepared to bring their poster on Wednesday and find their assigned positions. Posters in this session will need to be taken down before the end of the Congress (Friday, December 16).
• Poster presenters will be provided with velcro dots to attach their posters to the display board.

ANNOUNCEMENTS

December 8: The Congress Handbook is now available for download.
December 5: the Congress' Whova mobile app may be downloaded via the following link: Get Whova Now
December 2: Second Congress bulletin published today; available on the Bulletins page.
November 16: Congress bulletin published today; available on the Bulletins page.
October 26: Discounts on local tours for Congress delegates; for more details, please see the home page.
October 17: The Congress program is available both online (via Indico) and as a PDF; links are on the Program page.
October 13: Please see the home page for comments on recent spam activity.
September 16: Early-bird registration extended to Friday October 14th.
July 29: Abstract submissions closed. Close to 800 submissions received. Authors to be notified of outcomes once the reviewing process is completed in early September.

CONTACT

aip_congress2022@aip.org.au